It’s a tough decision to make when it comes to choosing a dedicated conference venue. There’s so many different options but you need a venue that will be the right one for your event. There are a lot of tips you can follow to help make your choice easier and help you end up with the venue that fits your needs perfectly.
A Purposed Conference Venue
While you can be quick to think a unique location will be the most fun, you are less likely to have the most productive experience at a place not meant for a conference. There are tons of locations made solely for people to host events at. You should stick with one of these instead of a place that has to rush to get everything prepared for your arrival.
Quality – You’ll want to make sure the venue is of good quality before you make reservations. Make a checklist of things you are going to need and make sure the venue lives up to your needs. Look for different sized rooms, a big one for the main conference and smaller rooms for other purposes. The rooms should be big enough for all of your attendees. The seating should be comfortable and not cramped. There should also be enough natural lighting so everything isn’t fluorescent the entire time.
Equipment – If you end up at a conference event without the equipment you need to make your presentation, you won’t have a very good conference. Your venue should have screens, speakers, and everything you’ll need to be able to be heard and seen from a large group.
Wi-Fi – Internet is one of the most important things for any event. It needs to be both fast and reliable so no one is left stranded without access to the information they need.
Buildings – A conference venue needs to be able to be private if any sensitive information is going to be shared. Check if the venue will let you use the entire venue or if there are going to be private buildings set aside for your event only.
Catering – Attendees are going to get hungry and if they have to travel off-site to get food, they’ll come back out of focus and unwilling to be productive. It is also a major time saver if there is catering at an event!
Location – Location is key, you’ll want to make sure everyone can find the venue easily. If a venue is far away from everything, it can be difficult to find. Try to pick a venue that is accessible to everyone.
The Staff – Depending on how responsive and supportive the staff of a conference venue is can make a huge impact on how well your conference goes. If the staff is rude and doesn’t want to take the time to answer any questions you may have, move along to someone who actually wants your business.
Reputation – Before you ever reserve your spot, check out the venue’s reputation with people who have attended an event there. This can really show you whether or not you want to pick that location or try and find another one better suited to your needs.