If your offices are beginning to look dated or you need more space because the business is expanding, it may be time to consider a refurbishment. Recon figuring the office space and updating the furniture may provide the extra room you need in order to further productivity. Before going ahead with an office refurbishment, you need to have a solid plan in place to help control costs and to get it done in a timely manner. Finding the proper office fit out can be made easier by employing the help of a professional in the field.
Get Everyone’s Input
During the planning stages of an office refurbishment, you need to get input from department managers and supervisors. They are the people working in the office every day, so they know what is needed and what is extraneous. Ask for their opinions regarding the use of space, changes in furniture, and if additional or different equipment is needed to help employees work more effectively.
In turn, they can survey their teams to get input from employees about any changes they would like to see made during the refurbishment. Perhaps they want a quiet space, stand up desks, or more natural elements added to the offices. Allowing employees to have a say in their work environment can improve morale and increase productivity, as you are empowering them in the process.
Changes to Environment
A part of the refurbishment will involve planning the structural changes and additional utility needs for the offices. If you want an open floor plan, then you may need to eliminate private offices to add more floor space for additional employees and furnishings. To create a healthier work environment, you may want to get rid of overhead fluorescent lighting by adding lights over each individual work space to provide your staff with more personalised customisability.
In addition, when planning office fitouts in Melbourne by One Stop Office Interiors, you will need to consider the type of furnishings you want. Purchasing ergonomic chairs, workstations, and necessary equipment will make employees more comfortable as they work. Modern implements will also reduce workplace injuries. By reducing injuries, you will also be reducing absenteeism, increasing productivity, and lowering your medical costs. By reducing unnecessary expenses, you will allow your business to better allocate its resources.
Implementing the Plan
Before work on the project can begin, a plan will need to be made to reduce down time and to keep your business functioning as normally as possible during the refurbishment. The changes need to be scheduled so they are not too disruptive. You want to continue servicing your customers throughout the refurbishment, because any disruptions can have a detrimental effect on your bottom line. This may mean doing the project in stages and having some of it done after business hours. Telecommunication connections can be reconfigured to avoid interrupting telephone and Internet service during business hours.
Making changes to your offices can help boost morale. A proper refurbishment creates a more comfortable and healthier environment for your employees to work in and, as a consequence, increases overall productivity. Replacing inefficient lighting, an old HVAC system, and other dated equipment with more energy efficient models can also reduce operating expenses. By cutting your costs and improving your offices, the refurbishment could pay for itself in a short amount of time.